Terms of Use

1. Agreement to Terms & Corporate Entity

By accessing or using the CollabScan platform, web applications, and services (“Platform”), you agree to be bound by these Terms of Use. If you do not agree to these terms, you are strictly prohibited from using the Platform.

The Platform is owned and operated by Plotnikov LLC (“Company”, “we”, “us”, “our”), a limited liability company registered in the State of Texas, USA, with its office address at 5900 Balcones Drive, STE 100, Austin, TX, 78731, US. CollabScan operates as an automated financial escrow and contract infrastructure provider connecting corporate Advertisers (“Brands”) and Independent Content Creators (“Creators”).

2. Platform Role & Direct Contracts

CollabScan provides technical infrastructure, direct contract templates, and escrow management. The Company is not an advertising agency, talent manager, or party to any bilateral agreements (“Direct Contracts”) created between Brands and Creators on the Platform.

Each Direct Contract represents an independent legal agreement between a specific Brand and a specific Creator. While the Platform automates compliance, billing, and validation, the performance metrics, creative execution, and final deliverables are solely the responsibility of the contracting parties.

3. Account Eligibility & Channel Verification

To use the Platform, you must be a legally operating business entity or an individual creator at least 18 years of age capable of entering into binding contracts. You agree to provide accurate, up-to-date corporate or personal information during onboarding.

Creators are required to verify ownership of their digital channels (such as YouTube, Telegram, Instagram, or TikTok) via the Platform’s automated API integrations or secure verification codes. We reserve the right to suspend accounts using unverified or fraudulent third-party assets.

You are entirely responsible for maintaining the confidentiality of your credentials. Any unauthorized access must be reported immediately to support@collabscan.com.

4. Third-Party Platform API Data & Creator Profile Disclosure

When you connect a YouTube, Instagram, or X (Twitter) channel to your Creator account via our OAuth integrations, the Platform accesses your channel's statistics — including but not limited to subscriber count, total view count, video count, engagement metrics, and audience demographic data by age group and country ("Channel Analytics") — using the respective platform's official APIs.

Channel Analytics collected via API are stored on the Platform and made visible to registered Brands (Advertisers) for the sole purpose of facilitating informed collaboration and campaign decisions. By connecting a channel you expressly consent to this disclosure. You may disconnect any channel at any time via your Channels settings page.

This Platform uses YouTube API Services. By connecting your YouTube channel, you agree to be bound by the YouTube Terms of Service (youtube.com/t/terms). Our collection and use of YouTube data is also governed by the Google Privacy Policy (policies.google.com/privacy). You may revoke the Platform's access to your YouTube account data at any time by visiting your Google Security Settings at security.google.com/settings/security/permissions and removing CollabScan from the list of connected applications.

Upon disconnecting a channel or revoking API access, your OAuth credentials are permanently deleted from our systems. Historical Channel Analytics already collected and stored may be retained for platform integrity purposes; you may request full deletion of your analytics data by contacting support@collabscan.com. Deletion requests will be processed within 30 days.

When Instagram and X (Twitter) integrations become available, the same disclosure, consent, and revocation terms described in this section apply. Each respective platform's terms of service and privacy policies govern our access to your data on those networks.

5. Internal Platform Balance & Wallet Mechanics

The Platform maintains an internal virtual accounting system (“Internal Balance” or “Wallet”) for each registered account. Funds deposited via Stripe or cryptographic gateways are credited to the user’s Internal Balance in USD equivalent.

For Creators, earnings from successfully completed Direct Contracts accumulate on their Internal Balance at nominal value. The Platform’s 7% Creator Split-Fee is calculated dynamically and deducted strictly at the moment a withdrawal request is initiated (e.g., a total accumulated balance of $210.00 will yield a net payout of $195.30 after the 7% platform fee is applied).

6. Automated Content Verification & Uptime Monitoring

The Platform utilizes an automated daily scanning engine (“Daily Uptime Scan”) to verify campaign execution. Creators must submit live, public links to their published promotional materials directly into the active contract screen.

Our engine will automatically crawl, parse, and monitor the active link daily to confirm that the promotional post remains live, and that all specified tracking URLs, UTM parameters, or promo codes are perfectly matching the pre-agreed contract specifications.

Early deletion, alteration of links, or taking the content down prior to the expiration of the retention timeline agreed upon in the contract will trigger an automatic system flag, instantly freezing escrow funds and initiating an internal contract dispute.

7. Payout Rails and Withdrawal Thresholds

Users may initiate a withdrawal from their cleared Internal Balance to external financial processing systems at any time, subject to the following strict channel limits:

Cryptocurrency Outbound Rails (USDT/USDC): Available for immediate execution on the following business day with a minimum withdrawal threshold of $0.10 USD equivalent.

Fiat Banking Outbound Rails (ACH/Wire Transfer): Subject to corporate clearing, requiring a minimum accumulated Internal Balance of $200.00 USD to execute a transfer to an external bank account.

8. Disputes, Arbitration, and Blacklists

If an automated validation failure occurs or either party flags non-compliance, the contract status is locked, and funds are held in escrow pending arbitration. A representative from the CollabScan mediation team will enter the secure internal contract chat within 24 hours to review the system logs.

Plotnikov LLC retains final administrative authority to allocate full or partial refunds back to the Brand, or execute forced payouts to the Creator based on objective compliance logs and technical evidence.

Users have access to a personal Blacklist ("BL") tool. Adding an entity to your personal blacklist immediately restricts visibility, blocking the blacklisted account from view of your public briefs, project boards, and profiles, preventing future contact.

9. Limitation of Liability & Governing Law

To the maximum extent permitted by applicable law, Plotnikov LLC, its directors, and employees shall not be liable for any indirect, incidental, or consequential damages, including loss of revenue, profits, or audience reach, arising out of Platform usage.

The total liability of the Company for any dispute or legal claim is strictly limited to the cumulative platform fees collected from your specific account transactions during the twelve (12) months immediately preceding the event.

These Terms of Use and any disputes arising directly from your relationship with the platform shall be governed by, and construed in accordance with, the laws of the State of Texas, United States, without regard to conflict of law principles.

10. Revisions & Contact Information

We may modify these Terms of Use at any time to reflect operational, legal, or regulatory updates. Material updates will be published on this page with a revised "Last Updated" timestamp. Your continued platform activity after revisions are made constitutes legally binding acceptance.

For formal inquiries, corporate documentation requests, or legal notices, please contact us directly at support@collabscan.com.